Automating lease renewal reminders
Renewals get missed when they live in someone's head or a spreadsheet nobody opens. A reminder schedule turns them into a routine.
Start from lease end dates
Pull lease end dates from your property management system. Reminders then fire at set intervals before each end date, such as 120, 90, and 60 days, adjusted to your notice requirements.
Who gets reminded
- The property manager, to decide renewal terms and rent
- The owner, when approval is needed
- The tenant, with a notice you have reviewed
Notice rules vary
Required notice periods depend on the lease and local law. Set the timing with your counsel rather than copying a generic schedule.
Keep a person in charge of the decision
Automation sends the reminder and tracks replies. A manager decides on renewal, rent changes, and non-renewal. See also maintenance triage for another routine that benefits from structure.
Common questions
Can it send renewal offers automatically?
It can draft and queue them for approval. We recommend a person approves terms before anything goes out.
Is this legal advice?
No. Check notice and rent rules that apply to your properties.
Want to talk it through?
Tell us what you are dealing with. We will give you a straight answer on whether automation is worth it for your business.